Office Equipment And Managed Print Services
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Office equipment and managed print services
Dear Client,
Technology is constantly evolving and changing, sometimes faster than you could ever guess. These new tools can make businesses more productive, secure, and agile. However, these tools need the right network to support them. Structured cabling is an infrastructure that’s made up of smaller, standardized elements. You can install structured cabling systems in a building or across a campus. It’s this kind of network cabling that can support all the rapidly advancing technology coming to the workplace.
Putting MPS to Work, For You
A common misconception is that the effort and cost required to implement a Managed Print Services program will outweigh the benefits. In reality, organizations across the globe have been able to reduce their print costs an average of 20% to 30% percent by adopting a series of simple changes with Managed Print Services.
Regardless of the type of business you own, information is processed on a daily basis. Each document that is created or received is eventually routed, stored, edited and retrieved; and at each point along the way resources are expended. Inefficient processes and unmanaged print environments will benefit greatly from a number of print management initiatives, helping to reduce costs and waste, enhance productivity and give your employees the tools they need to positively impact your business and the customer experience.
Saving with MPS
Most of the cost savings associated with MPS are clear: streamlining your printer fleet and reducing the usage of paper and other consumables to positively impact finances. There are, however, a number of other monetary benefits many businesses are unaware of.
Do you know the true cost of printing in your organization? If you answered no, you’re not alone. Expenses are often widespread between various departments and among a number of different vendors while others, such as technical support, are omitted altogether. Considering that printing costs the average company between three and six percent of their annual revenues, determining the true cost is the first step towards saving. An MPS provider will conduct a thorough print assessment to uncover hidden costs as part of a cost-saving strategy.
Additional Benefits of MPS
After the initial print assessment, an MPS provider will work with you to right-size your print fleet providing you the necessary tools to monitor usage and activity and maximize productivity. Improving document workflow, streamlining and automating work processes, and implementing print rules can produce further savings using information obtained through the capture of information from the initial print assessment.
MPS is an effective solution to a costly problem. With the right partner, you can regain control over your print environment, reduce spending, increase productivity and improve workflows, adding value to your company and helping to increase your bottom line.
How Managed Print Services Can Save You Money
The typical office spends thousands of dollars each year on printing, copying, faxing and filing documents. Are your resources being used efficiently? A print assessment by Computer Options’ Managed Print Services department can help you identify areas of improvement that could result in sizable monetary savings.
Managed Print Services Specialist has a knack for understanding client needs and suggesting the best way to manage a company’s document imagine device costs and maintenance. Attain a better perspective of their printing needs—and saved them money in the process. Here is how!
Printer and Copier Assessment
When we visit a client’s office for the first time, our initial goal is to monitor their current printing environment, processes, and workflow. To provide the best possible solution, we work to understand how the client is managing print services on their own. Our initial assessment includes a physical inventory of equipment, how staff uses the equipment and typical workflow patterns.
Workflow Management
The next step in the process is to visualize alternative workflow patterns by first looking at current equipment locations and usage. Is there a way to reduce the number of older printers and copiers and consolidate those functions into one piece of equipment that can do it all? It is also important to ensure.
Managed Print Services Saves Your Business Time & Money
If you’re looking for a cost-effective and time-saving technique to manage all aspects of your business printing, Managed Print Services (MPS) program offers you a complete solution.
Smarter Managed Workplace
Managed Print Services
Image a work environment where employees work more efficiently, the organization has a higher productivity and where the cost are dynamically lowered. Managed Print Services keeps things running smoothly so you can concentrate on your business.
Regain control of the largest undocumented corporate expense in your company!
Workflow Assessments
Site Assessment
Our team will conduct an onsite walk-through of your offices and compile a complete inventory of your document equipment to see where we can improve efficiencies and reduce costs.
Print Less
A Printing Company That Encourages You To Print Less? That’s Right, Cco Has A Variety Of Applications, Machine Configurations And Consultative Practices To Help You Reduce
How Much You Print.
Site Assessment
With our Secure MFP Vulnerability Assessment, we can help you protect your company’s intellectual property. We will identify points of vulnerability for equipment access, devices, documents and even end of device life protocols as well as practical steps to remediate them.
Multi-Vendor Support
YOU ONLY NEED ONE NUMBER. OURS.
We provide:
- Help desk and technical support
- Advanced Monitoring System
- Onsite repairs
- Automatic toner replenishment
SMART Workplace Services transcends the traditional Managed Print Services model by using some of the most advance monitoring systems, such as FM Audit™, Centrepointe™ and Paperclip™ world-class portfolio of analytics, cloud, digitization technologies to design a more efficient work environments.
Our MPS program can help your business optimize printing devices such as printers, scanners, faxes, and copiers, to increase productivity. Overall, it saves time, increases efficiency, produces less paper waste, and can be streamlined to meet the specific needs of your business.
Collect actionable data
Make smart decisions with the right data
Simplify maintenance and reduce downtime
Take a proactive approach
How much can you save in terms of wasted labor to diagnose printer maintenance issues and order supplies? Our fleet management service helps to streamline your maintenance processes and cut wasteful spending in the following ways:
We provide:
- Avoid over-provisioning toner, print cartridges and other supplies that must be stored, wasting office real estate.
- Avoid last minute shortages by proactively notifying technicians about needed supplies
- Reduce IT tickets from employees experiencing driver issues when trying to connect to new devices
Document Print Administrators can also help to ensure 24/7 uptime via remote management and access to real-time analytics about devices across multiple locations and geographies.
Enforce tighter information security protect your document workflows with advanced security features
Kyocera® Fleet Services
Minimize downtime, Maximize… everything.
KFS is a cloud-based device monitoring system that is based on the Software as a Service (SaaS) model. With this solution delivery method, there is no software or network infrastructure investment required. Instead, secure cloud services provide the tools for KFS service providers to centrally control devices, everything from device installation and configuration to reporting and troubleshooting. KFS’ powerful suite of utilities enables proactive management of Kyocera and non-Kyocera devices alike, from any computer or smartphone with web browser capabilities. Designed with sophisticated security protocols and policies in place, KFS communication pathways are fully protected.
If this sounds great to you and you want to know how your business can benefit from efficient print services to achieve its overall objectives, you can contact us for detailed professional advice here. Meanwhile, here are 7 ways your business can benefit from the MPS solutions.
1. It Helps to Analyze Your Print Fleet
Managed Print Services program provides analysis of all your printing needs. The analysis provides detailed information you may need to effectively manage your printer fleet, optimize the functions of your devices and replace outdated ones. This analysis will help you make necessary adjustments that will increase your productivity.
2. It Helps Reduce the Need for Local Printers
Managed print services give room for efficiency by saving you time. It also promotes productivity by serving a network of users. Engaging managed print services providers for your print fleet will definitely reduce the need for local printers. This is because local printers are rarely efficient since they often serve single users leaving little or no room for networks. Also, most conventional printers require unique cartridges that are expensive.
3. It Allows for Easy Accessibility
Managed print services program allows for easy accessibility for different categories of users who want to meet their printing needs. This helps to maximize equipment usage and consequently, improve workflow since users don’t have to move from one end to another before they can get jobs done.
4. It Allows for Automated Supply Delivery
5. It enables Remote Printing
Managed print services provide remote and mobile printing solutions. So, businesses don’t have to wait for employees to be on the ground before they can print documents coming from off-site locations. With managed print services, your business can access important paperwork remotely.
6. It Works to Improved Security
7. It Reduces Environmental Impact
Managed print service program supports reforestation. There are MPS solution providers that calculate your paper consumption so as to determine the impact of your business’ activities on the environment. Basically, the MPS program helps to reduce paper usage, paper waste, and electricity consumption.
Conclusion
The bottom line is that adopting the managed print service solutions has great potentials for your business growth. This will definitely increase your return on investment (ROI) as you continue to tailor the program towards achieving your business needs to increase efficiency and productivity.
